Rules and Preparation

Rules are subject to change for 2014.

 

Choice of Play, Rights and Rehearsal

Schools may select any type of play or musical; it may be a one-act play, a cutting from a full-length play (provided you have permission to make cuts), or an original piece. We encourage you to present a piece with a complete story, rather than one act of a play.

It is the participant’s responsibility to make arrangements with the author and/or publisher for the right to use the play they are performing and to pay any required royalties. Written proof of such permission must be provided if requested by NCTC. This rule also applies to music used within the production, cuttings made to the script, and use of source material for a new play based on an existing story. Neither NCTC nor the host site shall be held responsible for any unpaid royalties.

Participants may not rehearse a production on the host site stage, prior to the Festival. This statement does not apply to a host school performing at their own site, on their own stage.

 

Program Pages and Image Release Forms

Program: Teachers must email a one-page program to the Festival host. Should the production contain any themes, language, activities, or subject matters that are not appropriate for all ages, a notice to that effect must appear in the program. Be overly cautious here – include a warning for anything that might be construed as offensive. Please clearly indicate characters and performers on your program page, so adjudicators can make awards decisions. Program pages must be emailed to your host no later than October 21. Click here to download the Program Page Template.

Image Release Forms: NCTC requires each participant (including crew members, directors, and teachers) to submit an Image Release Form. You may submit these to NCTC by mail (in one packet) or bring them with you to the Festival (and give them to an NCTC representative). Click here to download the image release form.

 

Show Posters

Though not required to do so, we encourage each school to bring a poster for their show. Posters may not exceed 22×28 inches in size. These do not need to be professionally printed, they can be hand drawn; creativity is encouraged. If you are presenting two plays, you may bring one poster for each play. At the Festival, the hosts will hang your posters in the lobby and Celebration Stars will be sold. Celebration Stars are $1.00 each and students, parents and other audience members may write well-wishes and congratulatory comments on them and stick them on your show poster. You’ll be able to take your poster and stars home at the end of the Festival. This is a fun way to celebrate each other and has no impact on judging.

 

CEU Hours

Each teacher is eligible to receive CEU hours if you attend the entire festival. The number of available hours will correspond with the number of plays at your site. For example, if your site has 16 shows, you may receive 16 CEU hours. NCTC awards hours, rather than credits, as policies for partial credit vary from district to district. You must be present at the entire festival to receive hours, whether you are watching the shows or working with your students onsite. No partial credit will be given. Your NCTC onsite representative will have a sign-in sheet for CEU hours. They must attest your signature and attendance. They will mail these signatures to the NCTC office and we will issue your certificates with your award certificates. In order to ensure credibility of the process, no certificates will be issued without your onsite signature.

 

Site Scheduling

Site schedules vary, and you should plan to attend the entire Festival, which may run from very early each morning until late evening. Schools may make a request for performance day or time during registration. Special requests cannot be guaranteed. Please limit these requests; only list a request if you have a major conflict. All registrations and special requests are processed in the order in which they are received.

Please see your site page for your schedule (now updated to include school performance assignments). If you wish to re-schedule a performance, you’ll need to contact the other schools at your site and ask for a swap. You can find contact information for participating schools here. If you are able to arrange a switch, please inform your host.

 

At the Festival – Prior to Performance

Load-In and Load-Out: Your set must arrive during your scheduled load-in time, with enough students/parents to load it in. If you do not have your set onsite during your load-in time, you will not be permitted to use it. Load-in is typically at the beginning of the day and at the mid-day break, please see your site schedule. Load-out will be immediately after your performance or after a block of shows, depending on your site.

Technical Meeting: At least one representative (but preferably your entire cast and crew) from your production is required to attend a technical meeting, as noted in the Festival schedule. This meeting is led by the host and NCTC representative, and it contains important information, an opportunity to obtain rules clarifications, and the only opportunity your students will have to walk the stage and see the lighting areas prior to your performance. If a show is not represented at their required meeting, it may be disqualified.

Dressing Rooms: Your host site will assign a liaison to escort your group to your dressing room and backstage. Schools will have access to their dressing room 45 minutes prior to their performance, though we recommend that you watch the show prior to yours, leave before that show’s adjudication begins, and use the 30 minute break to dress and prepare.

 

Performance Guidelines

Only students may perform in the production and serve as crew (including calling cues in the sound/light booth).

Backstage: 10 minutes prior to your show, your group will be escorted backstage and may move items out of your storage space to prepare for your performance (space permitting). Students may not cross the start line until the production time starts. Most teachers watch from the house, but teachers are permitted to assist backstage if desired. Teachers may never cross the start/finish line, except in the case of a safety emergency. Set-up and strike are the sole responsibility of each participant.

Time: Shows may not run longer than 45 minutes. All students and set pieces must be in the area behind the starting/finish line(s), as designated by the host site until time begins, and then return to that area before timing will stop. Only the stage manager’s stopwatch provides the official running time. The 45 minute period includes the time for setting up the stage, performing the play, and clearing the stage.

Light and Sound: Only the host site’s crew may run the sound and light boards, but each production must designate at least one student to call cues. If spotlights are provided, the participating school must provide the students to run them. Student crew members may enter the booth no earlier than 10 minutes before their show’s start time. Lighting and sound checks may be conducted during this time. Teachers may also be in the booth during the 10 minute pre-show time, to answer student questions and make adjustments, but teachers must exit the booth prior to the show start time.

Musical Productions: Non-student musical accompanists may be used, but they cannot be onstage (the pit, a wing, or backstage is acceptable). Host sites may provide (but are not required to) a piano or keyboard. 

Orchestra and Projector Set-Up: Major musical pieces such as keyboards and drums may be set-up and tested in the 10 minutes prior to the performance. Projectors may also be set-up and tested during this time. Once they are set, performers/operators must join the cast behind the start line and then move into place once time begins. All equipment must be moved behind the finish line in the 45 minute performance period, before time is stopped.

Entrances from the House: If performers are making entrances from the house at the beginning of the play, they should allow plenty of time to start backstage and make their way to the back of the house. If there is no direct or safe path to the back of the house, performers may be permitted to stand at the back of the house prior to time starting. This decision will be made by the NCTC representative onsite.

No live animals may be used in your production.

 

Video and Photography

Shooting video of your productions is strictly prohibited. Each school will be permitted to designate one person (can be a parent, student, anyone) to take photographs of their production. The photographer must report to the NCTC representative in the theatre before the show. They will be limited to shooting in an area assigned by the NCTC representative, so as to not distract audience members and adjudicators. No flash may be used. No other audience members may take photographs or use a mobile device during performances. Please inform parents and students of these policies.

 

Technical Guidelines

The following guidelines apply to all sites. More site-specific info can be found on the individual site pages.

Lighting and Sound: Please see the sites pages for details. You are required to email light and sound cue sheets to your host by Monday, October 21. We recommend that you keep lighting and sound as simple as possible, with minimal cues. It is perfectly acceptable for your show to have light cues at the beginning and end only, with actor executed sound cues. For safety reasons, all major scenery moves must be made in low lighting (not in a blackout). (New for 2013) All sites will have a pre-show cue that is set 30 seconds before the start of your play. This cue will have full stage lighting at 25% for safely moving major set pieces. If you want a blackout when time starts, you will need to indicate this on your cue sheet. 

Backstage Storage: Your scenery, props and costumes (with the exception of those worn at the top of the show) must be loaded in to your designated backstage storage space, during your load-in time. Regardless of the size of storage at the regional level, the state site will provide a 10′×10′ space. No additional props, costumes or scenery pieces may be loaded in prior to your show. Schools may stack scenery and props but this must be done in an incredibly safe manner. The NCTC representative onsite will be the judge of this and may ask that you remove pieces from your storage space (and therefore from your show) if your stacking does not appear to be safe.

Safety: No participants may move major scenery pieces while barefoot or wearing open-toed shoes. Students may not run with scenery pieces. Absolutely no fire, smoke, pyrotechnics, combustibles or other unreasonably dangerous matter may be brought into the host facility or used in the production. No real firearms may be used, and no blanks of any kind are permitted.